Sportzware Events (SEMS)

Contents 1 Overview 2 Logging Into The System 3 Edit Your Event 4 Configure Your Event Details

Overview

Here is a basic guide to setting up an event that has been added to your Sportzware Membership Database (SWM). If you don't already have a Sportzware Membership Database, a special one can be created for your event.

SEMS (Sportzware Event Management System) enables the Organising Committee to capture event entry information online. This includes:

• Who has been approved to participate by their governing body
• Details such as basic contact information
• Passport or other identification information
• Travel details
• Biographical information.
• Accreditation categories.
• Job titles where appropriate
• Event selections
• Event Qualifiying information (times / distance etc)
• Photo of participant.
• Custom questions.

SEMS also allows the Organising Committee to:

• Configure the event to suit themselves by creating:

1. Venue access
2. Zone access
3. Transport entitlements

• Apply approval statuses to participants
• Report on all fields of data capture
• Export information to external software
• View and print pre-populated forms and cards
• Bulk print cards by category

Events are added to your database by SportingPulse as are accreditation cards or forms but all other configuration of the SEMS system is by the user.

Logging Into The System

A Username and Password is needed in order to log into your SEMS Database. There are two methods of logging into Sportzware SEMS:

1. Open your browser and go to https://reg.sportingpulse.com.
   
   
   
   
2. You can also login via your Sportzware Website if you have added a ‘Membership Login‘ section in your menu.
3. Enter your SEMS username.
4. Enter your SEMS password.
5. Click Login to bring up the SEMS welcome screen

Edit Your Event

Edit event allows you to:

• Rename your event
• Set dates for opening and closing of registrations
• Dates for validity of card
• Determine the number of venues and zones to display on the card.
  
  
  
  

Configure Your Event Details

Here is where the bulk of your event setup is done. If you are setting up a multi-sport event, you can add the sports, sporting events, accreditation categories, and all the other areas of your event.

This section will demonstrate how each component is set up

Here you can add the Sports (if you are a multi-sport event) Sporting events within each sport, Accreditation Categories, Venues and all other aspects of your event.

Sports

For each sport involved in your event, enter the name and abbreviation of that sport. You can set the display order by applying a number to the sort order field

Sporting Events

Sporting Events are the sub events of each sport. For instance, Swimming is the sport but 100m Freestyle is the sporting event. To set up sporting events, fill in the fields provided. Additional fields such as gender and codes can be applied. Codes allow the capture of information that may be used by 3rd party software such as Hytek's Meet Manager.

Single sport events may still require the use of this section if they split their event into gender or divisions.